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Careers Administrative Assistant


Terrane | Being

Administrative Assistant

The Position

Interested in growing your professional career at a company who values learning?

A take-charge individual with the ability to communicate in a professional manner is an absolute must. The ability to relate to all types of personalities and develop strong professional relationships, internally and externally is very important. Warm on phone, loves detail, likes to interact with clients, very organized, and great at multitasking.

  • Reports to: CIO
  • FLSA Status: Hourly, Non-Exempt
  • Location: WA
  • Date: 6/2022

Our work environment provides a result driven, collaborative space, with open & transparent communication, & a culture of celebrating everyone’s wins. Our mid-size private business model provides the ability to have dynamic involvement at all levels of our organization. We’re also proud to say we offer an excellent Total Compensation Package & a few other unique perks to our industry!

At Terrane we embrace diversity & welcome all qualified applicants regardless of race, color, national origin, sex, gender identity and expression, age, sexual orientation, veteran status, disability, marital status, creed, religion, genetic information or any other characteristic protected by federal, state or local law.

Terrane | Being

Position Details

Essential Responsibilities

  • Assist in managing the front desk and reception area
    • Greet people entering the office, provide assistance and coordinate meetings
  • Assist in managing main phone line and call intake/transfer
    • Administrate phone system
    • Manage polite pass email/phone calls for all declined work orders
  • Provide limited property research for sales team
    • Setup opportunities and provide limited property information to assist the Business development team in preparing proposals
  • Kitchen/Breakroom
    • Keep common areas clean (Dishwasher, Coffee station)
    • Keep supplies stocked
      • Utensils, Coffee supplies, Snacks, Shared kitchen items
  • Under the direction of the company Controller, provide support for Accounting department as needed.
  • Parking & keycard management for personnel
  • Assist with employee/office events
  • Manage and maintain office directories, contact list and company client database
  • Maintain company plotter(s)/printer(s) paper and ink supplies
  • Maintain postage machine and manage shipping and receiving (UPS, FedEx, etc.)
    • Mail ROS out on weekly cadence
  • Provide limited secondary support to the project coordination team: Utility research, Title and typing legal descriptions

Education, Experience and Certifications

  • 1+ year administrative experience - preferred
  • Valid Driver’s License with a clean driving history
  • Able to work 40+ hours a week, when needed

Terrane | Being

Application Form

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